1 Vushura

Endnotes Bibliography Format

Cite While You Write

Installing the Cite While You Write toolbar on your University IT Account

  1. Install EndNote.

Insert Citations

  1. Open Word and your EndNote Library.

  2. Place the cursor where you want to insert a citation in Word - Click the EndNote tab.

  3. Click Insert Citation - Insert Citation.
  4. Enter a search term (.e.g author name or keyword).
  5. Highlight the reference/s you want to insert.
  6. Click insert.

If you wish to insert more than one citation, hold down the Ctrl key while clicking with your mouse, to highlight all the citations you want.

Create a Bibliography

Once you have finished inserting all your citations:

  1. In Word go to the EndNote tab.
  2. Choose the EndNote style you want from the drop down menu.
  3. Click Update Citations and Bibliography.

If the citation style you want is not listed then click Select Another Style. This will provide a list of hundreds of bibliographic styles.

Inserting Citations in Footnotes

  1. Create the footnote.
  2. Place the cursor in the footnote.
  3. Follow the instructions above.

Some styles are designed to be used specifically with footnotes such as the Chicago 15th A style and many of the other ‘humanities’ styles – see the notes field in the Style Manager to tell whether a style is designed for use with footnotes.

View more detailed instructions from the University of Queensland.

Editing Citations: Adding Page Numbers

  1. Click on the Update Citations and Bibliography in the EndNote tab in Word.
  2. Click on the citation you wish to edit.
  3. Go to the EndNote tab in Word.
  4. Click on Edit & Manage Citation(s).
  5. Make the changes to the citation that you require e.g. Add a page number
  6. Click on OK.
  7. Click on Update Citations and Bibliography again to see the changes.

If adding the page number in the page number field does not work, then use the suffix field.

Editing Citations: Excluding the Author or Year

  1. Right-click on the citation.
  2. Choose Edit Citation.
  3. Click Exclude Author or Exclude Year.

Independent Bibliographies

  1. Open your EndNote library.
  2. Highlight the citations you want to include in the bibliography by clicking on the relevant references in EndNote while holding down the control key.
  3. Select the citation style from the Style drop down list.
  4. Go to Edit.
  5. Select Copy Formatted. 
  6. Open Word.
  7. Go to Edit - Paste.
  8. The references will then be pasted straight into your Word document.

Subject Bibliographies

  1. Open your EndNote Library.
  2. Go to Tools - Subject Bibliography
  3. Choose the field of interest e.g. author or keyword.
  4. Click OK.
  5. Select the term of interest.
  6. Click OK.
  7. EndNote will display a preview of the bibliography.
  8. Select the appropriate style from the Style drop down list.
  9. To print, click the Print button.
  10. To save, click the Save button.

There is a lot of terminology when it comes to citations and giving proper credit to sources. Three of the terms that sometimes get mixed up are footnotes, endnotes, and parenthetical citations. Each is different, as we will see below.

Footnotes vs. Endnotes

Both footnotes and endnotes are common writing tool features implemented when using various citation styles. They provide writers with a clear method in directing the reader to further information on the research topic and additional citations. Though the terms are sometimes used interchangeably, footnotes and endnotes have a few key differences.

The most obvious difference between footnotes and endnotes is the placement of each within a paper. Footnotes are found at the and endnotes are located at the or sometimes at the end of a chapter or section.

While the content in footnotes and endnotes can look the same, they serve different functions. Footnotes are used as a citation vehicle for a short citation, while endnotes can contain more text without compromising the format of the paper. They each also typically use a different numbering system, which allows the reader to determine where they should look for the additional information (either in the footer of the page, or at the end of the document).

APA format only uses parenthetical citations/reference list. MLA format can have footnotes and/or endnotes, but more commonly uses parenthetical citations and work cited. Chicago format almost always has footnotes or endnotes.

Both footnotes and endnotes tend to be supplemented by a bibliography or works cited page, which displays the complete citation of each source the writer cited in each footnote and endnote throughout their paper. Depending on the citation style, the footnote/endnote entry provides more specific location information than the entry in the bibliography. For instance, when citing a whole book in Chicago Manual of Style, the page number of the cited information is contained in the footnote, whereas this localized information is omitted from that source’s entry in the bibliography.

Footnote Entry Example:

F. Scott Fitzgerald, This Side of Paradise (New York: Scribner, 1920), 25.

Bibliography Entry Example:

Fitzgerald, F. Scott. This Side of Paradise. New York: Scribner, 1920.

Parenthetical Citations

Parenthetical Citations are citation tools commonly used inAPA and format MLA format. They usually contain the cited works author’s name, and an additional piece of information that further describes the source, usually the publication date of the source or the page number where the cited material can be located within the source.

Parenthetical Citations are used directly following the quote or cited material written in the document. Typically, they come at the end of the sentence that contains the cited material. They let the reader know when the author is using information or words that are not their own. While they demonstrate that a citation is being made, they should not be treated as a substitute for quotation marks when an author’s words are being presented exactly. They should also be included even when paraphrasing someone else’s work.

Each parenthetical citation made in a document should correspond to an entry in a works cited page or reference list at the end of the document. The entry in the works cited or reference list provides further detail about the source being cited.

Parenthetical Citation Example:

(James, 2009)

Reference List Entry Example:

James, Henry. (2009). The ambassadors. Rockville, MD: Serenity Publishers.

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